Policies and Procedures

OP-A Business Operations

4-OP-A-1 Commercial Solicitations
4-OP-A-2 Concessions Administration
4-OP-A-4 Food & Vending Services
4-OP-C-5 ID Card
4-OP-A-9 Internal Control Responsibility and Accountability
4-OP-C-6 Parking Regulations This policy has been renumbered 4-OP-E-6. All other information remains unchanged
4-OP-A-5 Postal Services
4-OP-B-4 Management of Contracts and Leases
4-OP-H-3 Requisitioning Copier-Duplicator Equipment & Services
4-OP-D-3 Revenue Generating Contracts
4-OP-A-8 Supplier Diversity
4-OP-A-6 Procurement Services

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OP-B Facilities/Space

4-OP-2 Issuance of Keys/Access Control
4-OP-3 Leasing of Off-Campus Facilities
4-OP-4 Management of Contracts and Leases
4-OP-6 Rental of Off-Campus Facilities
4-OP-7 University Smoking Policy
4-OP-9 University Policy for Posting, Promotions, Advertising, Chalking, and the Distribution of Materials on FSU Campuses
4-OP-10 Use of University Facilities
Addendum 1: Schedule of Charges for Academic & Administrative Space:
     Lecture Halls
Addendum 2: Schedule of Charges for:
     Oglesby Union
     Student Life Building
Addendum 3 - Ruby Diamond Auditorium
Addendum 4: Schedule of Charges for Recreational Space:
Addendum 5: Panama City Campus Space
4-OP-11 Facilities Design & Construction
4-OP-11-A Advertisements for Architect/Engineer and Construction Manager Services and Calls for Bid
4-OP-11-B Receipt and Opening of Construction Bid Proposals and Contract Award
4-OP-11-C Selection Process
      4-OP-11-C1 Architect/Engineer Selection Process
      4-OP-11-C2 Construction Manager Selection Process
4-OP-11-D Administration of Agreements
     4-OP-11-D1 Administration of Architect/Engineer Agreements
     4-OP-11-D2 Administration of Construction Manager Agreements
4-OP-11-Establishment of Construction Contract Time and Liquidated Damages
4-OP-11-F Construction Change Orders and Construction Change Directives
4-OP-11-G Evaluations
     4-OP-11-G1 Architect/Engineer Evaluations
     4-OP-11-G2 Construction Manager Evaluations
4-OP-11-H Capital Outlay Implementation Plans and Budget Releases and Encumbrance Authorizations (COIP)
4-OP-11-IDevelopment of Facilities Programs
Facilities Forms


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OP-C Faculty & Staff

Policy Name Policy Subheading
4-OP-C-4 Health Services  
     4- OP-C-7-A Classification 4-OP-C-7-A1 Office University Organization Charts
4-OP-C-7-A2 Funding Sources
4-OP-C-7-A3 Classification Actions
4-OP-C-7-A3.1 Establishing a Position
4-OP-C-7-A3.2 Reclassifying a Position
4-OP-C-7-A3.3 Updating a Position
4-OP-C-7-A3.4 Inactivation (Abolishment) of a Position
4-OP-C-7-A3.5 Amending a Position
4-OP-C-7-A3.6 Pay Additive Eligibility
4-OP-C-7-A3.7 Compensation Matrix
4-OP-C-7-A3.8 Time-Limited Position Designation
      4-OP-C-7-B Employment & Recruitment 4-OP-C-7-B1 General Employment
4-OP-C-7-B2 Advertising a Vacancy
4-OP-C-7-B3 Application for Employment
4-OP-C-7-B4 Interview and Selection
4-OP-C-7-B5 Non-Citizen Employment
4-OP-C-7-B6 Telecommuting
4-OP-C-7-B7 Temporary Applicants
4-OP-C-7-B8 Examinations
4-OP-C-7-B9 Employment References
4-OP-C-7-B10 Substitution of Equivalent Education, Training and Experience for Required College Degree
4-OP-C-7-B11 Criminal History Background Checks
      4-OP-C-7-C Benefits 4-OP-C-7-C1 State Sponsored Health, Life and Supplemental Insurance
4-OP-C-7-C2 Retirement
4-OP-C-7-C3 Voluntary Supplemental Retirement Savings Plans
4-OP-C-7-C4 Solicitation
4-OP-C-7-C5 Deceased Employee Guidelines
4-OP-C-7-C6 Employee Tuition Scholarship Program
4-OP-C-7-C7 Grant-in-Aid-Tuition
4-OP-C-7-C8 Miscellaneous Benefits
4-OP-C-7-C9 Reemployment of Retirees
4-OP-C-7-C10 401(a) FICA Alternative Plan
      4-OP-C-7-D Hiring & Compensation 4-OP-C-7-D1 Original Appointment/Compensation for USPS and A&P Employees (Including Executive Service)
4-OP-C-7-D2 Reserved
4-OP-C-7-D3 Overlap
4-OP-C-7-D4 Pay Additives
4-OP-C-7-D5 Dual Compensation
4-OP-C-7-D6 Promotions
4-OP-C-7-D7 Compensation Tools
4-OP-C-7-D8 Demotions
4-OP-C-7-D9 Change in Assignment (Reassignment) and Transfers
4-OP-C-7-D10 Funding Changes/Re-Appointments/FTE Changes
4-OP-C-7-D11 Separation from Employment (Non-Renewal)
4-OP-C-7-D12 Moving Expenses
4-OP-C-7-D13 Perquisites
      4-OP-C-7-E Attendance & Leave
4-OP-C-7-E2 Sick Leave Pool
4-OP-C-7-E1.1 Hours of Work
4-OP-C-7-E1.2 Compensatory Leave and Holidays
4-OP-C-7-E1.3 Administrative Leave
4-OP-C-7-E1.4 Annual Leave
4-OP-C-7-E1.4 (A) Annual Leave Advancement
4-OP-C-7-E1.4 (B) Advanced Annual Leave For Natural Disasters
4-OP-C-7-E1.5 Sick Leave
4-OP-C-7-E1.6 Disability Leave with Pay and Workers’ Compensation Leave
4-OP-C-7-E1.7 Family and Medical Leave
4-OP-C-7-E1.8 Parental Leave
4-OP-C-7-E1.9 Military Leave
4-OP-C-7-E1.10 Other Leaves Without Pay
4-OP-C-7-E1.11 Domestic Violence Leave and Sexual Violence Leave
4-OP-C-7-E2 Sick Leave Pool
      4-OP-C-7-F Training & Development

      4-OP-C-7-G Employee & Labor Relations 4-OP-C-7-G1 Evaluation of A&P And USPS Employee Performance
4-OP-C-7-G2 Complaint Procedure, USPS and A&P
4-OP-C-7-G3 Reserved
4-OP-C-7-G4 Layoff, USPS
4-OP-C-7-G5 Guidelines for Discipline for USPS and A&P Employees
4-OP-C-7-G6 Predetermination for USPS and A&P Employees
4-OP-C-7-G7 Standards for Employee Ethics
4-OP-C-7-G8 License Requirements for Operating University-Owned Vehicles
4-OP-C-7-G9 Contract Cancellation Without Cause of A&P Staff
4-OP-C-7-G10 HIV/AIDS and Communicable Diseases
4-OP-C-7-G11 Alternative Discipline Program
4-OP-C-7-G12 See 4-OP-C-7-B11 Criminal History Background Check
4-OP-G-7-G13 Drug and Alcohol Testing Program
      4-OP-C-7-H Other Personal Services (OPS) 4-OP-C-7-H1 Hiring Other Personal Services (OPS) Workers
4-OP-C-7-H2 Graduate Teaching Assistants
4-OP-C-7-H3 Federal Work study Program
4-OP-C-7-H4 OPS Attendance and Leave
4-OP-C-7-H5 One Time Pays
9-7 Postdoctoral Scholar Hiring Procedures and Appointment Letters
      4-OP-C-7-I Equal Opportunity & Compliance (EOC) 4-OP-C-7-I1 Americans with Disabilities Act
4-OP-C-7-I2 Employee Grant-In-Aid
4-OP-C-7-I3 Equal Opportunity, Non-Discrimination, and Non-Retaliation Policy and Procedures
4-OP-C-7-I4 Sexual Harassment
4-OP-C-7-I5 Waiver of Advertisement
4-OP-C-7-H6 Break Time for Nursing Mothers
      4-OP-C-7-J General 4-OP-C-7-J1 Employee Recognition Program
4-OP-C-7-J2 Outside Employment
4-OP-C-7-J3 Reserved
4-OP-C-7-J4 Volunteers

      4-OP-C-7-K Domestic Partner Benefits  
      Glossary of Terms  
4-OP-C-9 Use of State Vehicles  
4-OP-C-10 Workplace Violence Guidelines  
4-OP-C-12 Sexual Battery Policy  
4-OP-C-13 Policy against Fraudulent, Unethical and other Dishonest Acts  

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OP-D Financial

Policy Name Policy Subheading
4-OP-D-1 Budget Office – Auxiliary Operations General Guidelines & Procedures
Guidelines & Procedures Specific to an Auxiliary Operation's Classification
4-OP-D-2-A Construction Accounting Capitalization   
4-OP-D-2-B Cash Management Cash Collection Point
General Internal Control Requirements
Payments Received by Check
Payments Received by Electronic Funds Transfer (EFT) ACH or Wire Transfer
4-OP-D-2-C Payables & Disbursements University Prompt Payment Policy
Purchases from Contract and Grant Budgets
Payments to Outside Vendors
Blanket Purchase Orders
Confirming Purchase Orders
Non-Travel Reimbursements
Credit Invoices
Purchase Order Monitoring
Interdepartmental Transactions
Authorized Signatures
Delivery Services
Special Handling Requests
Expenditure Guideline
4-OP-D-2-D Travel Authority to Incur Travel Expenses
Official Headquarters
Computation of Travel Time for Reimbursement
Domestic Lodging, Meals, and Related Expenses
Transportation and Related Expenses
Miscellaneous Transportation Related Expenses
Travel Advances
Direct Payment of Expenses by the University
Fraudulent Claims
Sponsored Project Travel
Requirements for Reimbursement of Expenditures by Physically Handicapped Travelers
Worker's Compensation for Injuries Incurred During Travel
Interest Penalty
Foreign Travel
Charter Aircraft Service
Travel Expenses
4-OP-D-2-E Payroll Responsibilities
Internal Controls
Human Resource / Payroll Reports
Payroll Schedule
Pay and Leave
Direct Deposit
Paper Paychecks
Paycheck Reversals
Withholding Tax and FICA
Leave Payments
Beneficiary Payments
Overtime Payments
Salary Overpayments
W-2 Distribution
Retroactive Distribution of Funding
Withholding Adjustments
Taxable Fringe Benefits
Independent Contractors & Employer-Employee Relationships
4-OP-D-2-F Property Responsibilities
Safeguarding of University Property
Acquisition of Property
Internally Generated Intangible Assets
Donated Property
Fabrication of Equipment
Capital Asset Property Identification Number
Property Inventory of Capital Assets
Location or Department Code Change of Property
Removal of Property from Campus Locations
Disposition of University Property
Transfer of Equipment Acquired with Contract or Grant Funds
Capitalization of Assets
4-OP-D-2-G Payment Card New Merchant Applications
Existing Merchants Changes in Payment Card Processing
Payment Card Types
Types of Payment Card Transactions
Security Requirements
Network Vulnerability Scanning
Self-Assessment Questionnaire (SAQ)
Employee Training
Security Breach
4-OP-D-2-H Investments Investment Objective
Prudence and Ethical Standards
Maturity and Liquidity Requirements
Performance Measurement
Risk and Diversification
External Investment Managers and Consultants
Authorized Investment Institution and Dealers
Third-Party Custodial Agreements
Master Repurchase Agreement
Bid Requirement
Internal Controls
Continuing Education
Authorized Investments
Prohibited Securities
4-OP-D-2-I Electronic Funds Transfer  
4-OP-D-3 Revenue Generating Contracts  

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OP-E General University

4-OP-E-1 University Attorney/General Counsel
4-OP-B-7 University Smoking Policy
4-OP-E-3 United States Flag Etiquette
4-OP-E-4 Use of the University Name and Identity Symbol
4-OP-E-5 Emergency Managment
4-OP-E-6 Parking Regulations

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OP-F Records/Information

4-OP--3 Records Management
4-OP--4 University Archives Policy
4-OP--5 Uniform Charge Procedure - Public Records
4-OP--6 Destruction/Shredding of Confidential Documents and Records
4-OP--7 Policy on Safeguarding of Confidential Financial and Personal Information

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OP-G Safety/Insurance

4-OP-G--1 Environmental Health and Safety
4-OP-G--2 Industrial Hygiene
4-OP-G--3 Biological Safety
4-OP-G--4 Chemical Safety
4-OP-G--5 Laboratory Safety
4-OP-G--6 Radiation Safety
4-OP-G--7 Building and Construction Safety
4-OP-G--8 Fire Safety
4-OP-G--9 Emergency Managment This policy has been renumbered 4-OPE-5. All other information remains unchanged.
4-OP-G--10 Insurance, Risk Management and Workers’ Compensation
4-OP-G--11 Safety Training

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OP-H Technology

4-OP-H--4 Telecommunication Services
4-OP-H--6 Use of University Information Technology Resources
4-OP-H--7 University Cellular Communication Services Allowance Policy
4-OP-H--8 Wireless Data Communications
4-OP-H--9 Information Technology Security
4-OP-H--10 Information Technology Disaster Recovery and Backup Data Policy
4-OP-H--11 Network Access and Use Policy
4-OP-H--12 Primary Identifier Policy