Responsible Executive: Vice President for Finance and Administration

Approving Official: Vice President for Finance and Administration

Effective Date: January 1, 2014

Last Revision Date: Unrevised at this time.

SPECIFIC AUTHORITY

• Sections 216.182, 267.061(2)

OBJECTIVE

• To provide guidelines for the preparation of facility programs.

OVERVIEW

• The scope of each project shall be clearly established to facilitate the management of construction projects, to provide for more accurate long-range campus planning and to comply with the requirements of the Florida Statutes. At Florida State University, educational specifications documents are commonly referred to as facility programs. The requirements outlined in this policy for development of facility programs are consistent with the requirements and intent of the applicable statutes. Florida State University shall develop a facility program for all projects for which the construction cost exceeds $2,000,000.
  1. BUILDING COMMITTEE
     1. The University President shall ensure that facility programs are developed in accordance with this University policy. The President shall develop the necessary organizational structure, assign adequate personnel and allocate resources as required to achieve this purpose.
     2. The President, or a designated representative, shall appoint building committees to develop the facility programs for all projects that require a facility program.
     3. The composition of a building committee may vary with the complexity and scope of a project. The University President shall make appointments to a building committee to meet the administrative needs of the University and to include the expertise required to develop a clear, concise and comprehensive facility program for the project.
  2. DEVELOPMENT OF FACILITY PROGRAM
     1. Upon appointment, the building committee shall develop the facility program for the project using the format outlined in this policy, considering the following requirements:
        1. Use of the proposed facility based on authorized courses and activities.
        2. When appropriate, recommendations made by the survey team in current educational plant surveys conducted pursuant to s. 1013.31, F.S.
        3. Program areas will be guided by the "Size of Space and Occupant Design Criteria Table" of Rule 6-2.0010, F.A.C.
        4. Any specific requirement of the discipline or activity which will occupy the proposed facility and which must be included in the project scope for proper function of the facility.
        5. Impact of the proposed facility on the Campus Master Plan and existing campus infrastructure.
        6. Future expansion requirements of the proposed project.
        7. Consistency with the University's adopted campus master plan and any associated campus development agreement.
  3. REQUIRED SIGNATURES
     1. Upon completion of the facility program, the Director of Facilities Planning shall review and verify that the document has been developed in accordance with the requirements specified above. The Director of Facilities Planning shall obtain the following approvals by having the appropriate person sign the signature sheet of the facility program document.
        1. Building Committee chairman (signature signifies the Building Committee's approval of this facility program).
        2. Associate Vice President for Facilities (signature verifies that this planning document has been developed in accordance with the requirements outlined in this standard practice).
        3. Associate Vice President and Chief Information Officer for Information Technology Services (ITS) (signature signifies that all ITS program requirements have been met).
        4. University President (signature signifies the President's approval of the facility program).
     2. The requirement of the above four specific signatures is not intended to exclude other University administrators, faculty members or University staff members from an established review process which may exist.
  4. TRANSMITTAL OF FACILITY PROGRAM TO FACILITIES DESIGN AND CONSTRUCTION SECTION
     1. The Director of Facilities Planning shall transmit three (3) final, signed copies of the facility program to the Facilities Design and Construction Section for use in the selection of a design professional or construction manager. Of the three copies submitted, one should be submitted in an electronic format.
  5. AMENDMENTS TO FACILITY PROGRAMS
     1. Whenever the program needs require that a previously approved facility program be amended, the University shall develop an amendment to the program. The amendment must be developed and approved in the same manner as the original program.
  6. DEVELOPMENT OF FACILITY PROGRAMS FOR PROJECTS APPROPRIATED WHICH WERE NOT INCLUDED IN THE LEGISLATIVE BUDGET REQUEST
     1. The University shall develop a facility program for any major project that receives legislative funding for construction in excess of $2,000,000 or for any proposed major project that is not subject to the appropriations process (sponsored research, bond proceeds, auxiliary, private funds, etc.) and for which there is no approved facility program. The facility program document shall meet the same requirements of this policy. No implementation of the project shall be commenced until the program or program amendment is approved.
  7. FACILITY PROGRAM FORMAT
     1. Facility programs shall be developed using the format outlined below. All pages should be numbered. The information specified is the minimum amount of information required. Additional supplemental information is encouraged and may be required for more complex projects.